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Course Content

Formatting Tables in MS Excel

How to Format Tables in MS Excel

Now we will see how we can format tables in MS Excel.

For creating table we have an option in our HOME tab also so as 'Format as Table', otherwise we can also use 'Ctrl+T' shortcut key for creating table.

To select all the data in our Excel sheet we will press 'Ctrl+A' shortcut key, and then after to check that all our data is completely selected we can press 'Ctrl+.' shortcut key to see on each corner cell of our data that it is properly selected or not.

Now to convert the data into table format we will first select all the data, and then click insert table in our INSERT tab, and hence table will be created.

While creating table the only thing which you have to keep in mind is that no row should be kept empty.

Also when our table will be created we will see a 'Table tools' option above our DESIGN tab, which provide different styles and formats of table like dark, medium, light etc..

We have also other option like banded rows in banded columns in MS Excel which we can change according to our requirement from 'Table tools'.

If you want to highlight first column or last column then we can select their separate options which are already present in DESIGN column.

We have an option of 'Total row' which will give us a row at last which will show the Total of our data which we have taken.

In table we have a very good functionality which is known as 'Slicer'. It is used to filter all the data of our table. When we use this option we can see that some particular columns which we selected are shown in a dialogue box in front of our screen. Then we can select any data which we want to be displayed.


Excel turns your data range to a table automatically when you select Format as Table. You can convert the table back to a conventional range while preserving the table style formatting if you don't want to deal with your data in a table.

Select the table you wish to format by clicking on it. Select the Design tab from the Table Tools menu. Rest the pointer over each table style in the Table Styles group until you discover one you wish to use. To apply the style to the table, click it.

  • You want a set of data that is consistent and uniform.
  • Over time, your information will be updated (additional rows, columns over time)
  • You're looking for a quick and easy way to format your work professionally.

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