MS Excel Course > Data Management

Subtotals in MS Excel

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Overview

How to Use Subtotals in MS Excel

Now suppose if we want to calculate the total according to the column wise, then we can use Subtotals option.

This option is available in our DATA tab as 'Subtotal', when we open it we'll see a dialogue box of subtotal, in which we need to select which column and which operation should be used for this column like addition, maximum, minimum, average.

Now as soon as we press OK we can see that the total of our required column has been done and written in our sheet.

We can also see the grand total and other subtotals by clicking on the numbered boxes shown at top left corner of the sheet.

Now we can also copy this subtotals into another sheet, by using 'Alt+;' key from our keyboard.

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There are three types of subtotals: Grand totals, running totals, and normal totals. Grand totals are calculated by adding up all of the values for each row in a column, running totals are calculated by adding up all of the values for each row that belong to a particular category, and normal (or regular) subtotals are calculated by adding up all of the values for each row that belong to any category.

There are four basic types of subtotal formulas:

  • Running total
  • Grand total
  • Percent of total
  • Grouped subtotal

In order to subtotal items in a column in MS Excel, you can use the SUM function. The syntax is as follows:

  • =SUM(A1:A10)
  • The SUM function will automatically calculate the sum of numbers in A1 to A10.

The subtotal feature in Microsoft Excel is a great way to summarize data. It allows you to get an overview of the data without having to look at each individual row.

The column total is the sum of all cells in a column. To calculate the column total, you can use one of these methods:

  • Add up the values in the cells and then type this number into the cell at the bottom of the column.
  • You can also use a formula to calculate a column total.
  • Use Excel's AutoSum feature to calculate totals for you automatically.

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Pavan Sonavale
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SHEKH ALLAUDDIN GANIMIYA
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i have a completed the excel course. my certificate is not downlodin. why...?

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Mahesh Mali
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this course is very helpful thank you learnvern to provide all courses for free for learners

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Uttam Kumar Bose
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i save my file and after some time i want to change my file but i need boaht the original form and edited file now what i should do?

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MANISH KUMAR
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Awesome!

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Anita mohanlal Kumawat
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Thank you so much sir/ma'am, I taught you in a very easy way

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Course Content

  1. Menu in Excel
    4m 57s
  2. How to use LearnVern
    3m 20s
  3. Quick Access Toolbar
    6m 21s
  4. Formula Bar in Excel
    2m 5s
  5. Status Bar in MS Excel
    5m 23s
  6. Navigation in MS Excel
    3m 4s
  7. Shortcuts in MS Excel
    4m 15s
  8. Format Painter in MS Excel
    2m 29s

  1. Data Entry in MS Excel
    5m 9s
  2. Autofill in MS Excel
    5m 42s
  3. Data Entry for Date-Time in MS Excel
    5m 46s
  4. Undo-Redo in MS Excel
    5m 32s
  5. Comments in MS Excel
    4m 1s
  6. Saving File in MS Excel
    4m 27s

  1. Creating Formula in MS Excel
    7m 45s
  2. Copy Formula in Excel
    3m 35s
  3. Till Date Formula in MS Excel
    3m 36s
  4. Pct Calculation in MS Excel
    5m 20s
  5. Absolute in MS Excel
    6m 10s
  6. Sum Average in MS Excel
    6m 5s
  7. Other Common Functions In MS Excel
    7m 52s

  1. Formatting Fonts in MS Excel
    3m 49s
  2. Adjusting Rows & Columns in MS Excel
    4m 2s
  3. Alignment in MS Excel
    7m 10s
  4. Formatting Borders in MS Excel
    2m 55s
  5. Formatting Numbers in MS Excel
    7m 23s
  6. Formatting Date-Time in MS Excel
    10m 47s
  7. Conditional Formating in MS Excel
    10m 38s
  8. Formatting Tables in MS Excel
    8m 43s
  9. Formatting Shapes in MS Excel
    7m 5s

  1. Resizing Row & Column in MS Excel
    7m 18s
  2. Hide-Unhide Row and Column in MS Excel
    5m 29s
  3. Copy, Move, Insert Data in MS Excel
    5m 37s
  4. Find Replace in MS Excel
    6m 35s

  1. Printing in MS Excel
    6m 35s
  2. Page Break Preview in MS Excel
    5m 20s
  3. Page Setup in MS Excel
    4m 58s

  1. Creating Charts in MS Excel
    7m 13s
  2. Types of Chart in MS Excel
    5m 40s
  3. Formatting Charts in MS Excel
    6m 36s
  4. Chart Elements in MS Excel
    7m 44s
  5. Sparklines in MS Excel
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  1. Freezing Workbook in MS Excel
    7m 28s
  2. Splitting Sheets in MS Excel
    6m 39s
  3. Outline in MS Excel
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  1. Manage Multiple Workbook in MS Excel
    6m 48s
  2. Working with Sheets in MS Excel
    4m 42s
  3. Copy & Delete Sheets in MS Excel
    6m 36s
  4. Use of Formula in Worksheet
    9m 22s
  5. Edit Links in MS Excel
    10m 43s

  1. If Condition in MS Excel
    6m 26s
  2. VLOOKUP in MS Excel
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  3. VLOOKUP Exact in MS Excel
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  4. COUNTIF in MS Excel
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  1. Protecting Sheets in MS Excel
    4m 55s
  2. Securing Workbook in MS Excel
    5m 45s
  3. Password to Workbook in MS Excel
    2m 21s
  4. Sharing Workbook in MS Excel
    3m 10s
  5. Track Changes in MS Excel
    5m 33s

  1. Sorting in MS Excel
    6m 38s
  2. Subtotals in MS Excel
    7m 26s
  3. Filter in MS Excel
    5m 32s
  4. Split Data in MS Excel
    4m 21s
  5. Flash Fill in MS Excel
    3m 41s
  6. Remove Duplicate in MS Excel
    2m 33s
  7. Data Validation in MS Excel
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  1. Creating Pivot Table in MS Excel
    11m 11s
  2. Manipulating Pivot Table in MS Excel
    8m 29s
  3. Adding Slicers in MS Excel
    4m 36s
  4. Other Grouping of Pivot Table in MS Excel
    4m 40s

  1. Macro in MS Excel
    7m 29s

  1. Excel Assignment Q-1
    1m 11s
  2. Excel Assignment Q-2
    21s
  3. Excel Assignment Q-3
    34s
  4. Excel Assignment Q-4
    51s
  5. Excel Assignment Q-5
    48s
  6. Excel Assignment Q-6
    37s
  7. Excel Assignment Q-7
    47s
  8. Excel Assignment Q-8
    45s
  9. Excel Assignment Q-9
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  10. Excel Assignment Q-10
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