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Subtotals in MS Excel

How to Use Subtotals in MS Excel

Now suppose if we want to calculate the total according to the column wise, then we can use Subtotals option.

This option is available in our DATA tab as 'Subtotal', when we open it we'll see a dialogue box of subtotal, in which we need to select which column and which operation should be used for this column like addition, maximum, minimum, average.

Now as soon as we press OK we can see that the total of our required column has been done and written in our sheet.

We can also see the grand total and other subtotals by clicking on the numbered boxes shown at top left corner of the sheet.

Now we can also copy this subtotals into another sheet, by using 'Alt+;' key from our keyboard.


There are three types of subtotals: Grand totals, running totals, and normal totals. Grand totals are calculated by adding up all of the values for each row in a column, running totals are calculated by adding up all of the values for each row that belong to a particular category, and normal (or regular) subtotals are calculated by adding up all of the values for each row that belong to any category.

There are four basic types of subtotal formulas:

  • Running total
  • Grand total
  • Percent of total
  • Grouped subtotal

In order to subtotal items in a column in MS Excel, you can use the SUM function. The syntax is as follows:

  • =SUM(A1:A10)
  • The SUM function will automatically calculate the sum of numbers in A1 to A10.

The subtotal feature in Microsoft Excel is a great way to summarize data. It allows you to get an overview of the data without having to look at each individual row.

The column total is the sum of all cells in a column. To calculate the column total, you can use one of these methods:

  • Add up the values in the cells and then type this number into the cell at the bottom of the column.
  • You can also use a formula to calculate a column total.
  • Use Excel's AutoSum feature to calculate totals for you automatically.

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