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Course Content

Printing in MS Excel

How to set print area in MS Excel

Now we will see that how we can set print area in MS Excel.

So when we want to print our Excel sheet, first thing which we will do is press 'Ctrl+P' and see the print preview. As soon as we press the shortcut key we can see a new window open up on our screen which will give us our print preview. To exceed print preview we just need to press 'Esc' key from our keyboard.

We can also see print preview of our Excel sheet from quick access toolbar, we just need to add print preview from the list of quick access toolbar and an icon of print preview will be generated.

Print preview helps us to get idea that how our print will look like. We can change the orientation of our print from PAGE LAYOUT tab, from landscape to portrait or vice versa.

Suppose if we want to print the selected area only, then we can go to page layout tab and select Page area column and mark 'Set Page Area'. After that if we will see print preview then only selected part will be shown.

We can also hide the columns and rows which we do not want to print.

To keep the title constant on every pages we can use 'Print titles' option from page layout tab.

We can also use header and footer tools in our Excel sheet bye going to Page Layout from status bar, which will give us different options to add in header and footer like current time, current date, number of pages, total number of pages till now, etc...


Printing in MS Excel is a very simple and straightforward process. All you need to do is:

  • Click on the print icon at the top of your screen.
  • Select which printer you want to print from.
  • Click on "Print" when you are ready.

Print in Excel is used to print the data in the spreadsheet, but only to the width that the printer option allows for selected and available pages. The current sheet, active sheet, whole workbook, any selected table, or any specified range of worksheets can all be printed.

Choose which worksheets you wish to print. Press CTRL+P or go to File > Print. Before you click the Print button, you can either alter the settings or click the Print button.

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