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Manipulating Pivot Table in MS Excel

How to Manipulate Pivot Table in MS Excel

Now we will see that how we can do manipulating pivot table in MS Excel.

Our PivotTable fields table is easily movable and resizable.

Now suppose if we make any change in our source data, and we want to see that change made in our pivot table then we can go to pivot table tools option and inside that analyze column will be there, in which we will use the 'Refresh' option which will then change the old data to newer edited data.

Now suppose if we do not want to have subtotals in our pivot table, then we can simply go to design column in pivot table tools and select 'Subtotals' option and mark 'Do not show subtotals' option.

We can group our data as per our requirement by dragging the pivot table fields from one area to another according to our preference. We can also group them as we want.

We can also design our pivot table, by selecting different options like header row, column headers, banded rows, and banded columns etc...

So this is how we can manipulate our pivot table in MS Excel.


A PivotTable is a dynamic approach to summarise vast volumes of data rapidly. A PivotTable can be used to study numerical data in depth and to answer unexpected queries about your data. A PivotTable is ideal for: Querying big volumes of data in a variety of user-friendly methods.

A pivot table can be edited. To open the editor, click anywhere in a pivot table. Add data—Click Add under Rows, Columns, or Values, depending on where you wish to add data. Change the name of a row or column by double-clicking it and typing a new name.

Use the VLOOKUP function when you need to find information in a large spreadsheet or when you are always seeking for the same type of information. VLOOKUP works similarly to a phone book, in that you start with the data you already have, like as a person's name, and work your way down to the information you don't have, such as their phone number.

The best way to manipulate pivot tables is by using the drag-and-drop feature. You can drag and drop the fields in the PivotTable Fields pane on the left side of your screen onto different areas on the right side of your screen, such as rows or columns, for example.

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