Course Content

Course Content

Shortcuts in MS Excel

How to use Shortcut


In MS Excel we have different kind of tabs and different options, which sometimes create question in our mind that which option do we need to use for our required task.


For example if we want to insert a row between two rows than we will right click on that cell and see mini toolbar there, where we will select Insert option, and a row will appear as we needed.


Similarly if you want to delete that row which we inserted we can do it with the help of delete option.


If we highlight any four cells and right click on that and select Insert option we will be asked to choose that where do we want to shift that cells, to the right, down or change entire row or column. We can select as per our requirement and it will be done.


Similarly we can do this with our different sheets, we can rename them, delete them, by just right clicking them. Many other options like tab color is there to change the color of the tab.


If we select three or four cells at a time and we want to get them bold, we can do that from our home tab, but if we are working on our formulas tab then we can just right click on those cells, and in mini toolbar option we can use Bold icon to do that.


There are many shortcuts in Microsoft Excel that you can use to speed up your work. Here is a list of the most common ones:

  • Ctrl+C – Copy the current cell contents
  • Ctrl+V – Paste the copied content into the current cell
  • Ctrl+Z – Undo the last action
  • Ctrl+Y – Redo last undone action
  • F2 – Edit the active cell's contents

  • Ctrl + F3 - Displays a dialog box that enables you to search for a specific text string. You can also use the up and down arrow keys to select the search criteria.
  • Ctrl + F5 - Refreshes the active window.
  • Alt + Tab - Switches between open windows.
  • Ctrl + Shift + Tab - Switches between open workbooks in an Excel workbook window.
  • Ctrl + PgUp or Ctrl+ PgDn - Moves one screen to the left or right, respectively, in a worksheet.
  • F2- Displays a cell's contents in edit mode so that you can change it, or enter new data into it.

220+ Microsoft Excel Shortcut Keys for Windows and Mac

Shortcuts are faster than navigating through menus and they can also be customized to your needs. Shortcuts can also be more efficient when it comes to repetitive tasks, like adding the same format or number to multiple cells.

There is no difference between the two because both keyboard shortcuts and function key shortcuts execute commands.

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