MS Excel Course > Data Management

Data Validation in MS Excel

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Overview

How To Use Data Validation in MS Excel

Now we will see that how we can use data validation in MS Excel.

Suppose if we want to make any column with some particular validation, that is data which needs to be entered in should have some limitations.

For that we will use 'Data Validation' option from our DATA tab. It picks from a list of rules to limit the type of data that can be entered in a cell.

When we use that option we can see a dialogue box opened in front of our screen, which asks to allow certain things to enter in cell like numbers, or alphabets only, or date etc... Also we can mention the length of our data which needs to be entered.

We can also add one input message when we try to write in that particular cell. We can also add error alert style or any title with error message.

Now whenever we will try to enter any data in that particular cell we will be first given a warning that 'Data allowed to enter is characters' or anything we set up. And then suppose if we add something lesser than the character length mentioned it will show our error message asking the user to retry or cancel.

So this is how we can valid any data in our M S Excel worksheet.

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Excel data validation allows you to control the type of data that is entered into your worksheet. Excel data validation, for example, allows you to limit data entries to a dropdown list selection and to restrict specific data entries, such as dates or integers, to a predetermined range.

Excel's data validation tool restricts what a user can type into a cell. For example, data validation could be used to ensure that a value is between 1 and 6, that a date is within the next 30 days, or that a text entry is less than 25 characters.

  • To validate, select one or more cells.
  • The Data Validation dialogue box will appear.
  • Select Custom in the Allow box of the Data Validation dialogue window's Settings tab, then type your data validation formula in the Formula box.
  • Click the OK button.

  • Select a sample of data. Select the data to be sampled.
  • Check the database for errors. Before you relocate your data, make sure you have all of the necessary information in your current database.
  • Verify that the data format is correct.

The process of confirming the correctness and quality of data is known as data validation. It is implemented by incorporating various checks into a system or report to ensure that input and stored data are logically consistent. Data is entered into automated systems with little or no human intervention.

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Course Content

  1. Menu in Excel
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  2. How to use LearnVern
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  3. Quick Access Toolbar
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  4. Formula Bar in Excel
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  5. Status Bar in MS Excel
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  6. Navigation in MS Excel
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  7. Shortcuts in MS Excel
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  8. Format Painter in MS Excel
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  1. Data Entry in MS Excel
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  2. Autofill in MS Excel
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  3. Data Entry for Date-Time in MS Excel
    5m 46s
  4. Undo-Redo in MS Excel
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  5. Comments in MS Excel
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  6. Saving File in MS Excel
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  1. Creating Formula in MS Excel
    7m 45s
  2. Copy Formula in Excel
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  3. Till Date Formula in MS Excel
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  4. Pct Calculation in MS Excel
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  5. Absolute in MS Excel
    6m 10s
  6. Sum Average in MS Excel
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  7. Other Common Functions In MS Excel
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  1. Formatting Fonts in MS Excel
    3m 49s
  2. Adjusting Rows & Columns in MS Excel
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  3. Alignment in MS Excel
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  4. Formatting Borders in MS Excel
    2m 55s
  5. Formatting Numbers in MS Excel
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  6. Formatting Date-Time in MS Excel
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  7. Conditional Formating in MS Excel
    10m 38s
  8. Formatting Tables in MS Excel
    8m 43s
  9. Formatting Shapes in MS Excel
    7m 5s

  1. Resizing Row & Column in MS Excel
    7m 18s
  2. Hide-Unhide Row and Column in MS Excel
    5m 29s
  3. Copy, Move, Insert Data in MS Excel
    5m 37s
  4. Find Replace in MS Excel
    6m 35s

  1. Printing in MS Excel
    6m 35s
  2. Page Break Preview in MS Excel
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  3. Page Setup in MS Excel
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  1. Creating Charts in MS Excel
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  2. Types of Chart in MS Excel
    5m 40s
  3. Formatting Charts in MS Excel
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  4. Chart Elements in MS Excel
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  5. Sparklines in MS Excel
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  1. Freezing Workbook in MS Excel
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  2. Splitting Sheets in MS Excel
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  3. Outline in MS Excel
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  1. Manage Multiple Workbook in MS Excel
    6m 48s
  2. Working with Sheets in MS Excel
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  3. Copy & Delete Sheets in MS Excel
    6m 36s
  4. Use of Formula in Worksheet
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  5. Edit Links in MS Excel
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  1. If Condition in MS Excel
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  2. VLOOKUP in MS Excel
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  3. VLOOKUP Exact in MS Excel
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  4. COUNTIF in MS Excel
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  1. Protecting Sheets in MS Excel
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  2. Securing Workbook in MS Excel
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  3. Password to Workbook in MS Excel
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  4. Sharing Workbook in MS Excel
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  5. Track Changes in MS Excel
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  1. Sorting in MS Excel
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  2. Subtotals in MS Excel
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  3. Filter in MS Excel
    5m 32s
  4. Split Data in MS Excel
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  5. Flash Fill in MS Excel
    3m 41s
  6. Remove Duplicate in MS Excel
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  7. Data Validation in MS Excel
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  1. Creating Pivot Table in MS Excel
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  2. Manipulating Pivot Table in MS Excel
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  3. Adding Slicers in MS Excel
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  4. Other Grouping of Pivot Table in MS Excel
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  1. Macro in MS Excel
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  1. Excel Assignment Q-1
    1m 11s
  2. Excel Assignment Q-2
    21s
  3. Excel Assignment Q-3
    34s
  4. Excel Assignment Q-4
    51s
  5. Excel Assignment Q-5
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  6. Excel Assignment Q-6
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  7. Excel Assignment Q-7
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  8. Excel Assignment Q-8
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  9. Excel Assignment Q-9
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  10. Excel Assignment Q-10
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