MS Excel Course > Formating

Conditional Formating in MS Excel

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Overview

How to use Conditional Formatting

 

Now we will see that what is conditional formatting in MS Excel.

Now we will see that what is conditional formatting in MS Excel. Conditional formatting actually means that formatting using any particular condition. Conditional formatting button is located in HOME tab.

Suppose we have a salary column in our Excel sheet and we want to highlight salaries which are greater than X amount, then we will use conditional formatting.

We can place our conditional amount, and also select how we want our cells to be highlighted i.e. by changing font style, or color, or background color.

Conditional formatting is always dynamic in nature.

Suppose we want to clear conditional formatting which we have applied, so for that we can go to conditional formatting column and select 'Clear rules'. We can select particular cells where we want to clear the formatting rules, otherwise we can clear rules from entire sheet also.

We have also option for showing bar in conditional formatting, suppose when we are in any presentation or important meeting and when we want to discuss anything related to salary but do not want to display the particular numbers, then we can use 'Show Bar Only' option, which us present in 'Edit Formatting Rule' dialog box.

We have one more option in conditional formatting that is Color scales, in which there are different color format according to data going from high to low. Highest data will be represented with green background colour while the lowest data will be represented with red background colour, and the mid data will be set accordingly.

The most preferable thing in conditional formatting is Icon sets.

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Conditional Formatting (CF) is a tool that lets you apply formatting to a cell or a range of cells and have that formatting alter based on the cell's or formula's value. You can make a cell bold only when the value of the cell is more than 100, for example.

  • Background Color Shading (of cells)
  • Foreground Color Shading (of fonts)
  • Data Bars.
  • Icons (which have 4 different image types)
  • Values.

  • Select the cells to which conditional formatting should be applied. Drag from the first cell in the range to the last cell in the range.
  • Select HOME > Conditional Formatting > Highlight Cells Rules > Text that Contains from the drop-down menu.
  • Click OK after selecting the text's colour format.

Select Conditional Formatting > New Rule... from the Home tab of the ribbon. Select 'Select only cells that contain' from the drop-down menu. The first dropdown should be set to 'Cell Value.' From the second dropdown, choose 'greater than.'

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Course Content

  1. Menu in Excel
    4m 57s
  2. How to use LearnVern
    3m 20s
  3. Quick Access Toolbar
    6m 21s
  4. Formula Bar in Excel
    2m 5s
  5. Status Bar in MS Excel
    5m 23s
  6. Navigation in MS Excel
    3m 4s
  7. Shortcuts in MS Excel
    4m 15s
  8. Format Painter in MS Excel
    2m 29s

  1. Data Entry in MS Excel
    5m 9s
  2. Autofill in MS Excel
    5m 42s
  3. Data Entry for Date-Time in MS Excel
    5m 46s
  4. Undo-Redo in MS Excel
    5m 32s
  5. Comments in MS Excel
    4m 1s
  6. Saving File in MS Excel
    4m 27s

  1. Creating Formula in MS Excel
    7m 45s
  2. Copy Formula in Excel
    3m 35s
  3. Till Date Formula in MS Excel
    3m 36s
  4. Pct Calculation in MS Excel
    5m 20s
  5. Absolute in MS Excel
    6m 10s
  6. Sum Average in MS Excel
    6m 5s
  7. Other Common Functions In MS Excel
    7m 52s

  1. Formatting Fonts in MS Excel
    3m 49s
  2. Adjusting Rows & Columns in MS Excel
    4m 2s
  3. Alignment in MS Excel
    7m 10s
  4. Formatting Borders in MS Excel
    2m 55s
  5. Formatting Numbers in MS Excel
    7m 23s
  6. Formatting Date-Time in MS Excel
    10m 47s
  7. Conditional Formating in MS Excel
    10m 38s
  8. Formatting Tables in MS Excel
    8m 43s
  9. Formatting Shapes in MS Excel
    7m 5s

  1. Resizing Row & Column in MS Excel
    7m 18s
  2. Hide-Unhide Row and Column in MS Excel
    5m 29s
  3. Copy, Move, Insert Data in MS Excel
    5m 37s
  4. Find Replace in MS Excel
    6m 35s

  1. Printing in MS Excel
    6m 35s
  2. Page Break Preview in MS Excel
    5m 20s
  3. Page Setup in MS Excel
    4m 58s

  1. Creating Charts in MS Excel
    7m 13s
  2. Types of Chart in MS Excel
    5m 40s
  3. Formatting Charts in MS Excel
    6m 36s
  4. Chart Elements in MS Excel
    7m 44s
  5. Sparklines in MS Excel
    8m 1s

  1. Freezing Workbook in MS Excel
    7m 28s
  2. Splitting Sheets in MS Excel
    6m 39s
  3. Outline in MS Excel
    7m 3s

  1. Manage Multiple Workbook in MS Excel
    6m 48s
  2. Working with Sheets in MS Excel
    4m 42s
  3. Copy & Delete Sheets in MS Excel
    6m 36s
  4. Use of Formula in Worksheet
    9m 22s
  5. Edit Links in MS Excel
    10m 43s

  1. If Condition in MS Excel
    6m 26s
  2. VLOOKUP in MS Excel
    6m 2s
  3. VLOOKUP Exact in MS Excel
    4m 10s
  4. COUNTIF in MS Excel
    4m 25s

  1. Protecting Sheets in MS Excel
    4m 55s
  2. Securing Workbook in MS Excel
    5m 45s
  3. Password to Workbook in MS Excel
    2m 21s
  4. Sharing Workbook in MS Excel
    3m 10s
  5. Track Changes in MS Excel
    5m 33s

  1. Sorting in MS Excel
    6m 38s
  2. Subtotals in MS Excel
    7m 26s
  3. Filter in MS Excel
    5m 32s
  4. Split Data in MS Excel
    4m 21s
  5. Flash Fill in MS Excel
    3m 41s
  6. Remove Duplicate in MS Excel
    2m 33s
  7. Data Validation in MS Excel
    6m 50s

  1. Creating Pivot Table in MS Excel
    11m 11s
  2. Manipulating Pivot Table in MS Excel
    8m 29s
  3. Adding Slicers in MS Excel
    4m 36s
  4. Other Grouping of Pivot Table in MS Excel
    4m 40s

  1. Macro in MS Excel
    7m 29s

  1. Excel Assignment Q-1
    1m 11s
  2. Excel Assignment Q-2
    21s
  3. Excel Assignment Q-3
    34s
  4. Excel Assignment Q-4
    51s
  5. Excel Assignment Q-5
    48s
  6. Excel Assignment Q-6
    37s
  7. Excel Assignment Q-7
    47s
  8. Excel Assignment Q-8
    45s
  9. Excel Assignment Q-9
    37s
  10. Excel Assignment Q-10
    33s
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